Grant Process

Guidelines and Requirements

The main Grant cycle will open in May 2022. Please check the website to get specific details closer to this date.

PCHF has four grantmaking initiatives:

Health & Human Services: To ensure equitable access to high-quality and affordable health and human services for all residents in the Greater Phoenixville region.
Housing & Public Safety: Improve the availability of healthy, safe, and affordable housing opportunities for low-income, vulnerable populations.
Capacity-Building & Community Development: Enhance the quality of life in the Greater Phoenixville region by investing in nonprofit capacity-building and community development.
Collaboration & Innovation: To advance collaborative and innovative solutions by forging strategic alliances, partnerships, and the integration of services that reduce service duplication

The foundation has adopted a geographical area encompassing the nineteen townships and boroughs surrounding the borough of Phoenixville. Link at the bottom of this page for specific townships and boroughs.

The Phoenixville Community Health Foundation utilizes an online grant management system. All Grant Requests must be submitted electronically. Click here to

We ask you to please answer questions to the best of your ability. These answers will help guide staff and PCHF Board in our decision-making. We want to understand how your organization is addressing needs in the community through your services.

You should have prepared to upload:

  • Pennsylvania Charitable Organizations Bureau Registration Certificate
  • List of current Board of Directors – Include which are officers, gender identification(or preferred pronouns), age, race/ethnicity, and any members with lived experience relevant to your organization and its services
  • Current IRS Form 990
  • Current independent financial audit and management letter
  • Current Operating Budget-to-Actual
  • Program/Project budget- if applicable
  • Optional- Additional Attachments (Examples: strategic plan executive summary, organizational brochure, project timeline, etc.)

Review Process

All PCHF Staff will initially review grant applications and financial documentation to ensure all information is completed. A Grant Committee comprised of PCHF Board members and staff will work collaboratively to review all applications and develop grant recommendations. This process will take place during June, July, and August. PCHF Board and staff recommendations will be presented during September 2021 Board meeting for discussion and approval. All applicants will be informed of the decision after the board meeting.

Award Procedures

Upon making a grant, the staff, on behalf of the Board of Directors, will send an electronic grant award notification to the grantee containing the following items:

  • Grant Award Letter indicating the Board’s positive response to the request and the amount awarded
  • Grant Agreement to be electronically signed will be available on your organization’s grant site in ‘Follow Ups’. The Grant Agreement outlines the mutual responsibilities of both the grantor and the grantee.
  • When the grantee ‘submits’ the signed Grant Agreement, the grant award check will be sent promptly to the grantee.

Progress Reports

The Foundation requires grantees to file a final report [twelve months] on the use of the grant award. The Progress Report Forms can be accessed through the organization’s grant site and are submitted electronically.

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