Grant Process

Before you submit a Grant Request…

  1. Your organization must have completed the PCHF Assessment of Program Outcomes Workshop
  2. Your organization must consult with PCHF staff regarding the anticipated grant request

These are grant request qualifiers;  without them your grant request will not be entertained for funding.

Guidelines and Requirements

The Phoenixville Community Health Foundation utilizes an on-line grant management system. All Grant Requests must be submitted electronically. Click here to access our application system.

This is a comprehensive grant request process.  You are strongly encouraged to view the tutorials located on the log-on page before beginning the grant quest.  You should have prepared to upload:

  • IRS Section 501[c][3] Tax Determination Letter
  • Pennsylvania Charitable Organizations Bureau Registration Certificate
  • List of current Board of Directors – with leadership role, professional affiliation & terms
  • Current IRS Form 990
  • Current independent financial audit and management letter
  • Article of Incorporation
  • By-laws
  • List of public/private funding sources during the past fiscal year
  • Strategic Plan
  • Current operating budget

Review Process

The Foundation accepts proposals once a year for a grant award disbursement in September. Normally the deadline for grant requests is on, or around, June 1st. It is the organization’s responsibility to call the Foundation office for up-to-date information on grant requests and decisions.

The Foundation staff puts forth its best effort to prepare grant requests as comprehensively as possible for the review of the Board of Directors. At staff’s discretion, a site visit may be requested as part of the proposal evaluation process. Staff will contact the requesting organization during the proposal analysis process if it has any questions to be answered.

Award Proceedures

Upon making a grant, the staff, on behalf of the Board of Directors, will send a grant award packet to the grantee  containing the following items:

  • Grant Award Letter indicating the Board’s positive response to the request and the amount awarded
  • Grant Agreement to be signed and uploaded into the organization’s grant management site. The Grant Agreement outlines the mutual responsibilities of both the grantor and the grantee.
  • When the grantee up-loads the signed Grant Agreement, the grant award check will be sent promptly to the grantee.

Progress Reports

The Foundation requires grantees to file

  • an interim [six months]
  • a final report [twelve months]

on the use of the grant award. The Progress Report Forms can be accessed through the organization’s grant site and are submitted electronically.

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